Most forms are in PDF format. You will need a PDF reader program to open these files.
2025-2026 Membership Form – Complete this form to streamline communications and update our member database. This form must be submitted annually by September 15. You will need to upload your sponsoring teacher cover form (see below) and a current NAfME membership card showing your expiration date.
Sponsoring Teacher Cover Form 2025-2026 – Please read and be familiar with the rules, guidelines, and expectations required of you and your school for the appropriate sponsorship, chaperoning, and supervision of students for the events in which you are submitting this application. Rules and guidelines can be found in the SCMEA Orchestra Division Handbook. Failure to comply may result in forfeiture of eligibility of the student(s) sponsored, the registration fees, and the possible loss of participation privileges for the school with future SCMEA Orchestra Division Events. Current NAfME membership is required to sponsor students at every event. This form is to be completed and submitted by September 15th via the annual SCMEA Orchestra Division Membership Form. Entries received without a completed form will be rejected.
2025-2026 Facts & Fees – This sheet is an abbreviated list of all pertinent facts and fees. It is a great resource to print off for your administration and especially your bookkeepers.
Region V Facts & Fees – This sheet is an abbreviated list of all pertinent facts and fees specifically for Region V. It is a great resource to print off for your administration and especially your bookkeepers.
Late Fees 2025-2026 – Please ensure you register for events within the dedicated window. Late registrations will incur a late fee. Registrations with late fees also have closing dates as indicated on the Facts & Fees sheet as well as the Late Fee information sheet.
Picture Opt-out Form – Members of the SCMEA Orchestra Division and their students may have their picture taken at the events. These pictures may be posted on various media sources, including newspapers, the SCMEA Orchestra website, and SCMEA social media. If, for any reason, you do not wish to have your picture taken and used in media publications, please complete an opt-out form and submit it with this form. If a group picture was taken with your face in it, the picture may still be used.
Request-to-be-Excused – To obtain this form, email the President with your request, then submit the form to the event’s committee chair. All excuse requests must be submitted by the event’s registration deadline, unless it’s an emergency. Your request won’t be approved until the form is completed and reviewed by the event’s committee. Keep in mind that asking for an excuse does not mean it will automatically be granted.
To get this form, email the President with your request, then submit it to the correct committee chair. Your request won’t be approved until the form is completed and reviewed by the event’s committee. Keep in mind that asking for an excuse does not mean it will automatically be granted.
Bookkeeper Forms:
All-State Audition_BookkeeperInvoice_2026: This file can be used as an invoice for your school’s bookkeeper for the All-State Audition Registration. To register for this event, please visit the All-State Orchestra page and follow the steps.
CPA_BookkeeperInvoice_2026: This file can be used as an invoice for your school’s bookkeeper for Concert Performance Assessment (formerly known as Concert Festival). To register for this event, please visit the Concert Performance Assessment page and follow the steps. There is also a help video posted by Carson Coomes to assist with this process. Registration forms are due by January 15th. The forms may also be delivered to the Concert Performance Assessment chair at All-State Auditions.
Region Audition_BookkeeperInvoice_2025: This file can be used as an invoice for your school’s bookkeeper for the Region Audition Registration. To register for this event, please visit the Region Orchestra page and follow the steps.
Region Event_BookkeeperInvoice_2025: This file can be used as an invoice for your school’s bookkeeper for the Region Event. To register for this event, please visit the Region Event page and follow the steps.
REGION 5 Bookkeeper Invoice for Region EVENT 2025– reflecting the $40 event registration fee
S&E_BookkeeperInvoice_2026: This file can be used as an invoice for your school’s bookkeeper for the Solo & Ensemble Festival. To register for this event, please visit the Solo & Ensemble Festival page and follow the steps.
Event Forms
Region Audition Information Form – this form is for teacher use only. The region audition registration information is located on the Region Audition Registration. You must be a SCMEA Orchestra Division member to view the registration page. Registration is due by September 15th (Region II-IV), September 10th (Region 1 & V).
Region Orchestra Registration Forms – please look under the Region Registration Page for forms. You must be a SCMEA Orchestra Division member to see this registration form. These forms are due by October 15th for all students who are to attend the Region Orchestra, regardless of the Region event dates.
All-State Orchestra Registration Form – please look under the All-State Registration Page for forms. Registration is due by February 1st.
Performance Assessment Score Application – This file can be used to obtain approval for groups considering using music not on approved state lists for the Concert Performance Assessment (formerly known as Concert Festival). See the Concert Performance Assessment page for details.
Forms for Hosting Events
Expense Reimbursement Form 2026-2026 – This form is for reimbursement from our Executive Director for Orchestra Division events. Please send these forms in as soon as possible after the event. Forms held for more than 14 days after an event may not receive reimbursement, so get forms and receipts in quickly.
W9 form – All judges and conductors for all Orchestra Division events must fill out this form to receive payment for services. These forms also go to the Executive Director and may be sent in with the voucher forms for the same person. Again, please submit these forms in a timely manner.